For reasons of privacy, there is a setting in Microsoft Word that tells Word to warn you any time you save or print a document that contains tracked changes.  TariffShark saves a lot of documents that contain tracked changes, so having to deal with the confirmation dialog can be rather tiresome.

The setting can be found under Privacy Options and, depending on the version of Microsoft Word you use, looks exactly or something like this:

Some TariffShark users have reported that after unchecking the “Warn before printing…” privacy option, it appears checked the next time they go into Microsoft Word.  It turns out that this option can be established by software policy, thus disabling users’ ability to change it.

For some users, we have found that a registry entry can be used to uncheck the “Warn before printing…” box.

For Microsoft Word 2010, create or update the REG_DWORD entry named fWarnRevisions_1125_1 setting it to 0 (meaning unchecked) which can be found under registry key HKCU\Software\Policies\Microsoft\Office\14.0\word\options\vpref.

For Microsoft Word 2013, create or update the REG_DWORD entry named fWarnRevisions_1125_1 to 0 (meaning unchecked) which can be found under registry key HKCU\Software\Policies\Microsoft\Office\15.0\word\options.

If you need assistance applying this fix or are interested in more details, contact TariffShark Support.

For large tariffs that are managed in pieces (as either sections or sheets), TariffShark provides Document Layouts, Header Templates, and Footer Templates.  Document Layouts help ensure that the pieces of a large tariff have a consistent “look and feel” by, for example, applying a consistent font, page margins, and paragraph spacing.  With Header and Footer Templates, TariffShark automatically builds the headers and footers of your tariff sections or sheets, thereby allowing you to focus on the substantive content of your tariffs.

Our customers love these capabilities, but they don’t come without limits. For one, when using Header and/or Footer Templates, the underlying Microsoft Word document must contain only a single section. When tariff documents contain multiple sections, it is often so that the page orientation may be switched between portrait and landscape within the same document. Though TariffShark is unable to accurately apply headers and footers in a multi-section document, there are ways to work with such documents.

Option #1 – Decompose

If a tariff document is complex enough to switch between page orientations, consider breaking the document into smaller pieces. Instead of filing a tariff record as a large, complex document, it could be broken into multiple tariff records, each of which contains content that is only portrait or landscape.

Option #2 – Don’t Use Document Layouts, Header Templates, or Footer Templates

TariffShark offers great control over when Document Layouts, Header Templates, and Footer Templates are applied to the pieces of a tariff. If a piece of your tariff must be represented by a multi-section document, you can turn off Document Layouts, Header Templates, and Footer Templates for that tariff record, thus giving you total control over all aspects of the document, including the headers and footers within.

If you want to learn more about Document Layouts, Header Templates, and Footer Templates, contact TariffShark Support.

If you are struggling with fonts changing when you import a Microsoft Word document into TariffShark, then this article is for you.  What you are experiencing is a designed behavior of Microsoft Word (and probably frustration).

Every Microsoft Word document contains an underlying style named “Normal”.  It forms the basis for the document’s appearance by establishing defaults for such characteristics as font (type face), font size, and paragraph spacing (among many other document characteristics).  Imagine that you have two documents: one is a research paper and the other is the bibliography for the paper.  Ultimately, you plan to merge these documents into a single document, but you find that it’s easier to work with them as separate documents while your research paper takes form. Further, imagine that the research paper’s Normal style names Times New Roman as the default font and the bibliography’s Normal style uses Courier New.

When you bring the two documents together, it would be strange to use different fonts (and your professor may even deduct points).  Microsoft Word understands this and tries to be smart when merging documents.  For example, if you copied the content of your bibliography and pasted it to the end of the research paper, the Courier New bibliography would appear as Times New Roman in the research paper document.  Similarly, if you copied the research paper and pasted it to the top of the bibliography, the Times New Roman research paper would appear as Courier New in the bibliography document.  Microsoft Word is essentially making the content that you paste into a document “blend in”.

So, what does this have to do with TariffShark?

Our customers sometimes get tariff content from outside parties who provide the content within Microsoft Word documents.  If a source Word document defines a different default font than what TariffShark defines in the Document Layout, when the content is brought into TariffShark, the content can adopt the default font from the Document Layout and take on a very different appearance.  If this isn’t what you intend, one solution is to create a new Document Layout whose Normal style establishes the correct default font.

If you have any questions relating to TariffShark’s Document Layouts and Microsoft Word’s Normal style, we will do our best to answer them.  Post your questions and comments below or contact TariffShark Support.